Event Information
Event Name White Knights Ball 2022
Event Date Saturday 15th January 2022
Charity Name The Order of Malta Volunteers
Event Type Charity Dinner
Event Venue & Address JW Marriott Grosvenor House London, 86-90 Park Ln, London W1K 7TN

GiveFundraising Details
Event Manager Nicholas Gilbert
Office Telephone +44 (0)1628 782 700
Mobile +44 (0)752 327 2816
Email Address [email protected]

Service Details
Total Cost of Service Free of charge
Payment Due Date N/A

Details of Service

Premium Package:  Full Silent Auction Technology Management

Package based on providing full silent auction management
with interactive tablet bidding and pledging system offering the following:

  • Fully managed silent auction platform complete with your chosen bidding style.
  • Dedicated and personalised fundraising event website, branded to your event with custom online auctions on the weeks leading up to the event.
  • Professional and experienced fundraising team at the event. This consists of a dedicated event manager, technician manager and fundraising staff to engage with your guests and encourage bidding from start to end time of event.
  • Interactive fundraising tablet equipment hire for 1x evening including pre-event programming, server/wifi/printer hire, software licenses, post-event reporting.
  • Interactive Fundraising Tablets. Our staff manages the venue and can bring extra tablets into play when the audience has many high night worth individuals who don’t like waiting for a device. If there is a bidding ‘frenzy’ on a specific table, we can bring these into action. These are provided at no extra charge.
  • Real-time pledging system for your guests to place direct donations to the charity with 100% of the proceeds going to charity.
  • Full proceeds of your auction items going directly to the charity (no commission-based caps or percentages).
  • Access to GiveFundraising auction lots. Our items are provided with 100% of the profit (winning bid minus supply price of prize) going direct to the charity. Our auction lots have proven to make large margins for charity; priced below market value and provided on a sale/return basis. In the event that GiveFundraising auction items are include as part of the proposal and auction, client items must be mixed alongside GiveFundraising items, starting with physical items through to intangible items.
  • Live Leaderboards Sequences for AV Screens (with real-time bidding information) on main displays and screens around the room.
  • Payment processing for all auction winners and donations received. We accept all credit or debit cards by Maestro, Visa, MasterCard or Amex.
  • Post-event data reporting, full breakdown of sales and profits generated (3x Reports: Winners report, Pledge report and Full Bidding History report). This includes full details of bids received and money raised for charity.
  • Continue to work with you post-event, providing after sales care for both the event organiser, charity and guests who participated. This includes shipping of products, issuing of vouchers and managing experiences and holiday bookings.

 

 

 

GiveFundraising Products Confirmed in Package

• Account Management & Technology Licensing

• Interactive Fundraising Tablets

• Real-time Pledging System

• Fully Mobile Responsive Fundraising Website

• Pre-event Custom Online Auctions

• Live Leaderboard Sequences for AV Screens

• Dedicated Event Manager (incl. expenses)

• Technician Manager (incl. expenses)

• Fundraising Event Staff (incl. expenses)

• Portal Build

• Event Support (incl. expenses)

• 50 GiveFundraising Auction Items

• Full Payment Collection & Processing Service

• Logistics Cost (Kit Transport, Set up & Pack Down)

• Post-event Data Reports & Customer Support

 

 

 

Requirements from GiveFundraising

  • Our team requires access to the venue ideally 3 hours before the start time of the event.
  • Our team requires the location of the silent auction display to be visible to guests, ideally by the champagne reception or in the main room.
  • Our team requires a minimum of 4 clothed trestle tables to display GiveFundraising auction items (if applicable).
  • Our team requires the MC/host to announce the silent auction at the beginning and throughout the event where possible (silent auction announcement details will be given to you by your Event Manager).

 

Please complete your details below and click Submit

In the circumstance that the event cannot go ahead, you will not be charged anything.

 

By submitting this booking form, you agree to the Terms & Conditions below.

Event Booking Form
Please draw your signature above and click submit

 

 

Terms & Conditions
1.     These Terms & Conditions and the Event Booking Form together set out the agreement on which GiveFundraising has agreed to provide the mentioned services as a contractor to the Client.

2.     WHEN DOES THIS AGREEMENT START AND FINISH?
This agreement:

(a)     starts on the Date of agreement; and
(b)     ends after the final payment is made to the Charity.

3.     PAYMENT OF FEE (where applicable)
The Client shall pay the Total Cost of Service to GiveFundraising on the Payment Due Date. Failure to pay the Total Cost of Service will allow GiveFundraising the right to cancel the event services.
If there is no Total Cost of Service, no payment is required.

4.     COLLECTING PAYMENTS FROM SUCCESSFUL BIDDERS
When requested by the Client, GiveFundraising will collect payment for any lots on behalf of the Client. In addition, the collection of payments agrees to pay 2.5% for all card payments to cover transaction fees from the card machines. Any outstanding payments after the event will be chased the following working day. GiveFundraising shall chase payment and collect all monies for up to a maximum of 28 days after the event. If multiples of items are available, GiveFundraising will contact the under bidders to see if they are interested in the item and all charity proceeds will be given accordingly.

Items paid for at the event will be released immediately. Items paid for at a later date will be delivered to the customer for a shipping fee of £20.00, unless the customer makes their own arrangements to collect from the office address.

5.     PAYMENT OF MONIES RAISED FOR THE CHARITY
Once all payments have been collected and processed, the Client will invoice GiveFundraising for the amount due. Payment will then be made from GiveFundraising to the Client via the Payment Method agreed above within 7 working days.

6.     CANCELLATION OR POSTPONEMENT
In the event of a cancellation or postponement, any work started and/or completed at time of cancellation, including any equipment, printing or staffing out costs, will be chargeable.

7.     CHARITY RESPONSIBILITIES AT THE EVENT
The Client shall ensure that GiveFundraising, its employees and contractors are given full access to:

–       the Venue a minimum of 2 hours before the start time of the event; and
–       electricity, water and other basic services

from the Start Time until the End Time.

8.     CONFIDENTIAL INFORMATION
Each party shall keep confidential any information about the other party and this agreement
that comes into its knowledge and/or possession.

9.     JURISDICTION
This contract is governed by the laws of England and Wales.