Event Information
Event Name The Maclean Foundation Launch Event
Event Date Saturday 6th April 2024
Charity Name The Maclean Foundation
Event Type Charity Evening
Event Venue & Address Newfield Sports Ground, Kinnear Rd, Edinburgh EH3 5PG

GiveFundraising Details
Event Manager Nicholas Gilbert
Office Telephone +44 (0)1628 782 700
Mobile +44 (0)752 327 2816
Email Address [email protected]

Service Details
Total Cost of Service £550 +vat
Payment Due Date Within 7 days of booking (Invoice to be issued)

Details of Service


Premium Package: Charity Online Auction Fundraising Website, Online Portal,
Virtual Event Integration and Complete Management

Package based on providing full silent auction management
with interactive tablet bidding and pledging system offering the following:

 

  • Fully managed online auction platform.
  • Dedicated and personalised fundraising event website, branded to your event with custom online auctions.
  • Professional and experienced fundraising team to help you with the entire process, consisting of a dedicated manager and technical manager.
  • Real-time pledging system for your supporters to place direct donations to the charity with 100% of the proceeds going to charity.
  • Seamless real-time Leaderboards and Online Auction virtual event integration – Live video conference integration.
  • Full proceeds of your auction items going directly to the charity (no commission-based caps or percentages).
  • Access to 2000+ GiveFundraising auction lots. Our items are provided with 100% of the profit (winning bid minus supply price of prize) going direct to the charity. Our auction lots have proven to make large margins for charity; priced below market value and provided on a sale/return basis.
  • Payment processing for all auction winners and donations received. We accept all credit or debit cards by Maestro, Visa, MasterCard or American Express as well as BACS/cheque payments. There is a 2.5% fee for this which is lower than most card machine terminals. This covers all card payments listed above to encourage faster payments.
  • Post-event data reporting, full breakdown of sales and profits generated (3x Reports: Winners report, Pledge report and Full Bidding History report) bids received and money raised for charity.
  • Continue to work with you post-event, providing after sales care for both you the organiser, charity and guests who participated. This includes shipping of products, issuing of vouchers and managing experiences and holiday bookings..

 

 

GiveFundraising Products Confirmed in Package

 

• GiveFundraising Event Manager

• Real-time Pledging System

• Fully Mobile Responsive Fundraising Website

• Customisable Online Auction Platform

• Video Conference Integration

• Live Leaderboard Sequences

• Dedicated Manager (incl. expenses)

• Portal Build & Client Access

• Technology Licenses

• Access to GiveFundraising Silent Auction Lots

• Full Payment Collection & Processing Service

• Data Reports & Invoicing System

• GiveFundraising Customer Support Team

 

Requirements from GiveFundraising (only applicable to live events)

 

  • Our team requires access to the venue ideally 3 hours before the start time of the event.
  • Our team requires the location of the silent auction display to be visible to guests, ideally by the champagne reception or in the main room.
  • Our team requires a minimum of 3 clothed trestle tables to display GiveFundraising auction items (if applicable).
  • Our team requires the MC/host to announce the silent auction at the beginning and throughout the event where possible (silent auction announcement details will be given to you by your Event Manager).

 

 


Please complete your details below and click Submit

By submitting this booking form, you agree to the Terms & Conditions below.

Event Booking Form
Please draw your signature above and click submit

 

 

Terms & Conditions
1.     These Terms & Conditions and the Event Booking Form together set out the agreement on which GiveFundraising has agreed to provide the mentioned services as a contractor to the Client.

2.     WHEN DOES THIS AGREEMENT START AND FINISH?
This agreement:

(a)     starts on the Date of agreement; and
(b)     ends after the final payment is made to the Charity.

3.     PAYMENT OF FEE (where applicable)
The Client shall pay the Total Cost of Service to GiveFundraising on the Payment Due Date. Failure to pay the Total Cost of Service will allow GiveFundraising the right to cancel the event services.
If there is no Total Cost of Service, no payment is required.

4.     COLLECTING PAYMENTS FROM SUCCESSFUL BIDDERS
When requested by the Client, GiveFundraising will collect payment for any lots on behalf of the Client. In addition, the collection of payments agrees to pay 2.5% for all payments to cover transaction fees from card terminal machines and staff for managing the collection of payments. Any outstanding payments after the event will be chased the following working day. GiveFundraising shall chase payment and collect all monies for up to a maximum of 28 days after the event. If multiples of items are available, GiveFundraising will contact the under bidders to see if they are interested in the item and all charity proceeds will be given accordingly.

5.     PAYMENT OF MONIES RAISED FOR THE CHARITY
Once all payments have been collected and processed, the Client will invoice GiveFundraising for the amount due. Payment will then be made from GiveFundraising to the Client via the Payment Method agreed above within 7 days.

6.     CANCELLATION OR POSTPONEMENT
In the event of a cancellation or postponement, any work started and/or completed at time of cancellation, including any equipment, printing or staffing out costs, will be chargeable.

7.     CHARITY RESPONSIBILITIES AT THE EVENT
The Client shall ensure that GiveFundraising, its employees and contractors are given full access to:

–       the Venue a minimum of 2 hours before the start time of the event; and
–       electricity, water and other basic services

from the Start Time until the End Time.

8.     CONFIDENTIAL INFORMATION
Each party shall keep confidential any information about the other party and this agreement
that comes into its knowledge and/or possession.

9.     JURISDICTION
This contract is governed by the laws of England and Wales.